Novotel Bangkok Sukhumvit 20 - Family & Business trip hotel - Why a hotel is the best venue for a business meeting?

There are several venues to choose from when it comes to hosting a business meeting but before the final decision is made there are a number of things to take into consideration. In this article, we’ll highlight the significant benefits of using a hotel for your next business meeting or event as well as some useful tips.

Benefits of using a hotel as a business meeting venue

The benefits/tips mentioned below are by no means all that a hotel can offer but cover the main things that meeting organizers will find of interest when searching for the best possible meeting venue.

• The Attendees – Before you confirm your hotel venue booking, it’s important to consider what type of stakeholder will be attending and of course how many will be attending. For example, if you are hosting a meeting with potential investors for a high-value project, you will need a high-quality, classy venue that gives them a good first impression. Hosting them in a less-than-excellent venue may give them the impression that your business proposition is also below par. Another factor you will need to consider is the available space. If you are hosting a meeting/event with a large number of attendees, you will need to check with the venue to confirm they can accommodate them. This said the majority of premium hotels that offer business meeting facilities can usually accommodate all manner of meetings and events both large and small.
• • Business Facilities – Any hotel that advertises itself as a meeting venue will have everything you need to successfully host a meeting including but not limited to: Pens, pencils, notepads, a strong and fast WIFI connection, whiteboards, LCD projectors, AV facilities, printers/copiers/fax machines, a choice of table configurations and in-meeting refreshments. You should also have a dedicated point of contact who you can call on at any time during the meeting. Ultimately, you should have all the facilities you have at your office when considering/choosing the perfect meeting venue.
  • Catering – Catering for your attendees is one of the most important aspects of planning a business meeting and one that should be planned right down to the last detail. Special attention should be paid to dietary requirements (Vegetarian, Vegan, Gluten Free, Lactose intolerant, etc) and should be clarified by the attendee well in advance of the meeting date. The food served in hotels is usually of premium quality and presented well with a local menu as a standard option. For example, if you were to book a fully equipped meeting room in Bangkok you can be sure that the world-famous Thai cuisine would be an option you could select. This said any menu offered by the hotel will be completely customizable with options from smoked salmon to Wagyu steak available on request. Depending on the skills of the hotel chef you may also be able to request other international delicacies such as Sushi and Sashimi which would surely impress any Japanese attendees. 

• Accommodation – Another major plus of hosting a meeting in a hotel is, of course, the accommodation available. This is especially beneficial for those traveling in from other parts of the country or internationally. Premium hotels such as Novotel Bangkok Sukhumvit 20, have a range of accommodation options to suit everyone, complete with the world-class facilities you’d expect from a leading international hotel. If you or any attendees are planning on staying overnight at the hotel meeting venue or perhaps even longer, be sure to mention this when you book your meeting venue. Depending on the number of attendees who plan to stay overnight, it may be possible to secure a preferential room rate. 
• Parking – The availability of parking at a meeting venue is a sometimes overlooked yet still a very important consideration when selecting the right business meeting venue. If your choice of meeting venue has limited parking it may be prudent to advise attendees before they finalize their travel plans. Although most international standard hotels will have adequate parking spaces for attendees and hotel guests, it is still a good idea to mention the need for parking when you first make contact with the hotel. 
• Nearby Attractions/Amenities – Although a business meeting is, as the term suggests, all about business, it is still important to get relevant information regarding nearby attractions or amenities. This is especially important for those staying overnight or a bit longer or even those who need to clear their head after an intense meeting. You could include this information in the meeting invite.

If you have decided on a hotel as the venue for your next business meeting, we’d strongly advise that you book in advance as early as possible. Early booking will minimize the chances of the meeting venue being booked for your chosen dates. Hotels are a convenient and cost-effective option for a business meeting so it’s important to note that demand is high, particularly for international hotel meeting venues. 

If you are planning a future business meeting and have decided that Bangkok is the best location in which to host it, look no further than the business meeting venue at Novotel Bangkok Sukhumvit 20. Regardless of the size or scope of your meeting, you can rely on our experienced team to deliver a seamless and stress-free experience. Get in touch with our business team today to outline your requirements.